STUDENT ACHIEVEMENT-ISAT SCORE

Detailed Definition

 

Priority: To show individual student improvement in reading, writing, and math in all subject areas.

 

Indicator: ISAT All Subjects % Meets and Exceeds (District Average)

           

Type of report: Line graph

 

Frequency: Annual

 

Responsible for metric: Assistant Superintendent of Instruction/School Improvement

Technology Department to post data

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: One week after ISAT scores are made available to the district (fall) and are verified by the district.

 

Comparatives: State and Illinois School Districts

 

Trending: Annual metric capturing the most recent five annual data points

 

Determination of scores used for calculation:

Reading, math, science and writing scores for all grades tested.

 

Determination of students used for calculation:

            All students tested

 

Determination of ISAT All Subjects % Meets and Exceeds:

Data is posted in the Illinois Interactive Report Card website and will be provided to the Technology Department by the Assistant Superintendent of Instruction.

 

 

STUDENT ACHIEVEMENT-PSAE SCORE

Detailed Definition

 

Priority: To show individual student improvement in reading, writing, and math in all subject areas.

 

Indicator: PSAE All Subjects % Meets and Exceeds (District Average)

 

Type of report: Line graph

 

Frequency: Annual

 

Responsible for metric: Assistant Superintendent of Instruction/School Improvement

Technology Department to post data

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: One week after PSAE scores are made available to the district (fall)

 

Comparatives: State and Illinois School Districts

 

Trending: Annual metric capturing the most recent five annual data points

 

Determination of scores used for calculation:

Reading, math, writing and science scores

 

Determination of students used for calculation:

            All students tested in reading, math, writing and science.

 

Determination of PSAE All Subjects % Meets and Exceeds:

Data is posted in the Illinois Interactive Report Card website and will be provided to the Technology Department by the Assistant Superintendent of Instruction.

 

STUDENT ACHIEVEMENT-ALL TESTS SCORE

Detailed Definition

 

Priority: To show individual student improvement in reading, writing, and math in all subject areas.

 

Indicator: All Tests, All Subjects % Meets and Exceeds (District Average)

 

Type of report: Line graph

 

Frequency: Annual

 

Responsible for metric: Assistant Superintendent of Instruction/School Improvement

Technology Department to post data

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: One week after scores are made available to the district (fall)

 

Comparatives: State and Illinois School Districts

 

Trending: Annual metric capturing the most recent five annual data points

 

Determination of scores used for calculation:

Reading, math, writing, science and socialscience scores

  

 

 

 

GRADUATION STATISTICS

STATE DEFINITION

Detailed Definition

 

Priority: To have students graduate from High School

 

Indicator: Graduation statistic of students leaving 11^th grade and graduating at the end of the next school year.

 

Type of report: Line graph

 

Report frequency: Annual

 

Responsible for metric:     Registrar at High School enters graduation date in student record in Discovery database.

Technology Department to build data cube and run reports

 

Distribution: Cabinet, Principals and Board of Education

 

When: One week after graduation ceremony in June

 

Determination of metric:

• The number of graduates divided by the first-time ninth grade enrollment from four years prior, less students transferred out plus students transferred in multiplies by 100. [Numerator = number of graduates; denominator = (9^th grade enrollment – transfers out) + transfers in]. "Transfers out" include students from the freshman class who transferred to another school or died prior to graduation. "Transfer in" encompass (2004-05) graduates who were not counted in the first-time ninth grade 2001 fall enrollment; they may include students who transferred from another school, students with or without disabilities, and students who graduated in fewer to more than four years. (As defined by the Illinois State Board of Education)

 

Comparatives: Moline, Springfield, State Average

 

Trending: Annual metric capturing the most recent five annual data points

 

Data Fields necessary/main source of entry:

• Calculated by Registrar at High School

 

PROMOTION RATES

Detailed Definition

 

Priority: To have students annually move to the next grade level

 

Indicator: Percentage of students that annually move to the next higher grade

 

Type of report: Bar graph

 

Report frequency: Annual

 

Responsible for metric: Technology Department, MIS Coordinator and building secretaries.

 

Distribution: Cabinet, Principals, Board of Education, Community

 

When: Two weeks after start of school year (to get prior year metric)

 

Determination of promotion rate: In Discovery database, MIS Coordinator rolls all students forward to next grade level after summer school concludes. Secretaries in schools move retained students back to prior year grade.

 

To get percentage promoted, sum all students moving up one grade from the prior year and divide by total number of students in system.

 

Comparatives: None

 

Trending: Five years of data will be presented.

 

Data fields maintained for metric: Discovery database-Year in school

 

STUDENT ATTENDANCE

Detailed Definition

 

Priority: To show individual student improvement in reading, writing, and math in all subject areas

 

Indicators: Percent of student absences by month from Discovery database

 

Type of Report: Line graph – Overall student attendance by District

Line graph – Overall student attendance by Building

 

Report frequency: Monthly

 

Responsible for metric: School secretaries enter absence data daily

Technology Department to build data cube and run reports monthly

 

Distribution: Cabinet, Principals and Board of Education

 

When: One week after end of month

 

 

Determination of population for calculation:

• Students will be determined as actively enrolled in District.
• Building will be determined based on Location on Discovery System.

 

Determination of used leave:

• Used codes on Discovery attendance screen.

EX – excused

NH – nurse sent home

NX – not excused

OS – out of school suspension

PH – physician

TA – tardy absent

 

Determination of % attendance rate:

• Utilize calculated % attendance from Discovery monthly attendance report.

 

Comparatives: None

 

Trending: Monthly: current year and prior year shown

 

Data Source:

• Data Fields necessary/main source of entry
• Enrolled status. Building Secretaries.
• Absence type. Building Secretaries
• Amount of absence. Building Secretaries.
• Monthly reporting of attendance. Building Secretaries.
• Monthly compilation. Curriculum Secretary.

 

DISCIPLINE REFERALS

Detailed Definition

 

Priority: To have a safe, caring and respectful learning environment

 

Indicators: Data from SWIS database on referrals per day per month

 

Type of report: Bar graph and table

 

Frequency: Monthly

 

Responsible for metric: PBIS Coordinator

 

Distribution: Cabinet, Board of Education, Community, Building PBIS teams

 

When: Two weeks after the completion of a month

 

Comparatives: None at this time

 

Trending: Prior year and current year, as data develops, trend for three years.

 

Data fields necessary: ODR fields – Name, date, time, grade, ID number, location, referring staff, problem behavior, motivation, others involved, administrative decision

 

Definitions of major office discipline infractions are attached.

 

Data entered by secretaries at the schools. PBIS internal coaches run monthly reports for school. PBIS Coordinator runs monthly report for District.

 

OUT OF SCHOOL SUSPENSION-DAYS

Detailed Definition

 

Priority: To have a safe, caring and respectful learning environment

 

Indicators: Data from SWIS database on out of school suspension days

 

Type of report: Bar graph and table

 

Frequency: Monthly

 

Responsible for metric: PBIS Coordinator

 

Distribution: Cabinet, Board of Education, Community, Building PBIS teams

 

When: Two weeks after the completion of a month

 

Comparatives: None at this time

 

Trending: Prior year and current year, as data develops, trend for three years.

 

Data fields necessary: ODR fields – Out of school suspension days field

 

Data entered by secretaries at the schools. PBIS internal coaches run monthly reports for school. PBIS Coordinator runs monthly report for District.

 

 

 

 

SAFETY RATING-SURVEY

Detailed Definition

 

Priority: For parents, students, and staff to feel safe in (and about) our schools.

 

Indicators: Parent survey, student survey, staff survey, all given by District #41.

 

Type of report: Bar graph and table

 

Report frequency: Annually

 

Responsible for metric: Superintendent and Superintendent?s Secretary

 

Distribution: Cabinet, Principals, Board of Education, Parent Groups, and Community

 

When: By May 1^st each year

 

Determination of survey: Three District surveys (parent, student, and staff) were developed by a team of teachers, administrators, and parents in 1999-2000. These surveys provide six years of useful baseline data, thus we will continue to utilize this survey for the 2006-07 year.

 

Determination of survey questions: For each of the three surveys the safety question is used as follows:

• Student survey question: "I feel safe at school."
• Staff survey question: "I feel safe at school."
• Parent survey question: "My child is safe at school."

 

Comparatives: As this survey was created by District #41, the only comparatives are the past years? scores and each of our fifteen schools.

 

Trending: Annual metric capturing 2003-06 metrics/data points.

 

Data fields necessary/main source of entry: Each spring parents, students and staff take the district survey. The staff and student surveys are taken on-line in cooperation with the Technology Department. Parent surveys are sent home, returned to the home school, then forwarded to the Superintendent's secretary. The secretary then takes all the scores and tallies scores for each school along with District averages, when applicable.

LOSS TIME INJURIES

Detailed Definition

 

Priority: Provide a safe environment for staff

 

Indicator: Number of injuries resulting in loss of work time

 

Type of report: Bar graph

 

Report frequency: Monthly

 

Responsible for metric: Associate Superintendent for Operations and Quality

 

Distribution: Cabinet, Supervisors, Board of Education, Principals

 

When: One week after report received from Worker Compensation carrier

 

Determination of loss time injury: Reportable injury to worker compensation which results in absence from duty of an employee. Each injury resulting in a loss of work time will be counted. Each injury will only be counted once, even if loss time continues into the next month.

 

Comparatives: None at this time

 

Trending: Monthly points for two years

 

Data fields necessary: Form 45 completion and submission to Worker Compensation carrier. Data for graph from the report of loss time injuries from monthly worker compensation reports.

 

REFERRAL TO SPECIAL EDUCATION

Detailed Definition

 

Priority: Reduce the number of identified students (particularly LD/ED)

 

Indicators: Reduction of special education placements

 

Type of report:

• Building Intervention Team Tracking Sheet
• Child Count (actual placements)

 

Report Frequency: Annually

 

 

Responsible for Metric: Assistant Superintendent of Pupil Personnel Services

 

 

Distribution: Cabinet, Principals, Board of Education

 

 

When: Annual PPS Report

 

 

Determination of population for calculation:

 

• Student OCR Identification

 

Comparatives: None

 

 

Trending: Five years (only current year available 8-10-06)

 

 

STATE PROFILE SCORE

Detailed Definition

 

State Board of Education Metric for Fiscal Health

 

Priority: To operate with financial integrity, efficiency, and effectiveness

 

Indicator: State financial profile score

 

Type of report: Numeric display

 

Report frequency: Annual

 

Responsible for metric: Associate Superintendent of Operations and Quality

 

Distribution: Cabinet, Principals, Board of Education, and Community

 

When: Upon completion of annual financial report for the Illinois State Board of Education (ISBE 50-35)-typically in October

 

Comparatives: Moline, Springfield, State Average

 

Trending: Annual metric capturing the five most recent data points

 

Data source: ISBE 50-35, Estimated Financial Profile Summary

DAYS CASH ON HAND

Detailed Definition

 

Priority: To operate with financial integrity, efficiency, and effectiveness

 

Indicator: Number of days cash on hand

 

Type of report: Bar graph

 

Report frequency: Annual

 

Responsible for metric: Associate Superintendent of Operations and Quality

 

Distribution: Cabinet, Principals, Board of Education, and Community

 

When: Upon completion of annual financial report for the Illinois State Board of Education (ISBE 50-35)-typically completed in October

 

Comparatives: Moline, Springfield, State average

 

Trending: Annual metric capturing the five most recent data points

 

Data source: ISBE 50-35, calculation of District Profile Score, Days Cash on Hand

 

MONTHLY FINANCIAL REPORTS

Detailed Definition

 

Priority: To operate with financial integrity, efficiency, and effectiveness

 

Indicator: Monthly balance sheets and statements of revenue and expenses by fund

                        (Trend based on combination of all funds)

 

Type of report: Monthly balance sheets and revenue and expenses by fund.

                        Each statement contains prior year along with current year.

                        Summarize if trend is positive as related to expected or negative (+ or -).

 

Report frequency: Monthly

 

Responsible for metric: Associate Superintendent of Operations and Quality

 

Distribution: Cabinet, Principals, and Board of Education. Available to Community through Board Agendas on Web site.

 

When: Within 30 days after conclusion of a month

 

Comparatives: None

 

Trending: Monthly report with prior year data for comparison

 

Data source: APECS financial system, trial balance (BBDTBP), revenue by fund-function (BBDRFF), and expense by object (BBDEOF). Reports are located in Excel workbook located at Comptroller/monthly reconciliations/monthly financial report.xls

 

INDEPENDENT AUDIT FINDINGS

Detailed Definition

 

Priority: To operate with financial integrity, efficiency, and effectiveness

 

Indicator: Schedule of findings from external independent annual audit

 

Type of report: Numeric indicator of number of findings from annual independent audit.

                       

Report frequency: Annual

 

Responsible for metric: Associate Superintendent of Operations and Quality

 

Distribution: Cabinet, Principals, Board of Education, oversight agencies, and Community.

 

When: Within five months after conclusion of the fiscal year

 

Comparatives: None

 

Trending: Most recent five years of data from independent audits

 

Data source: Auditor report, Schedule of A-133 findings

 

STUDENT SATISFACTION SURVEY

Detailed Definition

 

Priority: To have high levels of satisfaction among students, parents, staff and community.

 

Indicators: Student Survey, given by District #41

 

Type of Report: Bar graph

 

Report Frequency: Annually

 

Responsible for metric: Superintendent and Superintendent's Secretary

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: Given each spring, compiled and distributed in May

 

Determination of survey: Survey originated from Blackhawk Collaborative for Educational Innovation (BCEI). Survey has been used for six years.

 

Students complete surveys in school using an online survey system. Online survey window is opened and controlled by Technology Department. Compilation of responses is completed by the Technology Department and submitted to Superintendent.

 

Determination of survey questions:

Questions used from survey for this metric:

• I like this school.
• I am treated with respect by adults in this school
• The school rules are fair and consistently enforced
• My teachers expect me to do my best
• Class work in challenging

 

Determination of baseline score, current score and goal:

Scale of scores ranges from 1 to 5. One is Strongly Agree. Two is Agree. Three is Neither agree or disagree. Four is Disagree. Five is Strongly Disagree. The score used in this indicator is the percent of respondents who scored the question either a one or two. An average is then calculated of all the scores (of 5 different questions) received for the a questions listed above.

 

Comparatives: As this survey was created by District #41, the only comparatives are past year's scores.

 

Trending: Four years of data are available to determine a trend line.

 

Data Fields necessary/main source of entry: Survey completed online. Technology Department compiles results and submits to Superintendent.

STAFF SATISFACTION SURVEY

Detailed Definition

 

Priority: To have high levels of satisfaction among students, parents, staff and community.

 

Indicators: Staff Survey, given by District #41

 

Type of Report: Bar graph

 

Report Frequency: Annually

 

Responsible for metric: Superintendent and Superintendent?s Secretary

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: Given each spring, compiled and distributed in May

 

Determination of survey: Survey originated from Blackhawk Collaborative for Educational Innovation (BCEI). Survey has been used for six years.

 

Staff complete surveys in school using an online survey system. Online survey window is opened and controlled by Technology Department. Compilation of responses is completed by the Technology Department and submitted to Superintendent.

 

Determination of survey questions:

Questions used from survey for this metric:

• I enjoy working here
• People in this school respect each other
• My opinions are valued
• The Principal provides effective leadership
• District staff development activities are meaningful

 

Determination of baseline score, current score and goal:

Scale of scores ranges from 1 to 5. One is Strongly Agree. Two is Agree. Three is Neither agree or disagree. Four is Disagree. Five is Strongly Disagree. The score used in this indicator is the percent of respondents who scored the question either a one or two. An average is then calculated of all the scores (of 5 different questions) received for the a questions listed above.

 

Comparatives: As this survey was created by District #41, the only comparatives are past year's scores.

 

Trending: Four years of data are available to determine a trend line.

 

Data Fields necessary/main source of entry: Survey completed online. Technology Department compiles results and submits to Superintendent.

PARENT SATISFACTION SURVEY

Detailed Definition

 

Priority: To have high levels of satisfaction among students, parents, staff and community.

 

Indicators: Parent Survey, given by District #41

 

Type of Report: Bar graph

 

Report Frequency: Annually

 

Responsible for metric: Superintendent and Superintendent's Secretary

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: Given each spring, compiled and distributed in May

 

Determination of survey: Survey originated from Blackhawk Collaborative for Educational Innovation (BCEI). Survey has been used for six years.

 

Parent surveys are distributed to students to take home. Completed survey forms are mailed back to the Superintendent's office. The Superintendent's secretary enters responses into an Excel spreadsheet. Compiled data is forwarded to the Superintendent.

 

Determination of survey questions:

Questions used from survey for this metric:

• I am welcome in this school
• People in this school show respect for each other
• In this school, my opinions are valued
• Quality work is expected of my child
• I am satisfied with the education my child is receiving

    

Determination of baseline score, current score and goal:

Scale of scores ranges from 1 to 5. One is Strongly Agree. Two is Agree. Three is Neither agree or disagree. Four is Disagree. Five is Strongly Disagree. The score used in this indicator is the percent of respondents who scored the question either a one or two. An average is then calculated of all the scores (of 5 different questions) received for the a questions listed above.

 

Comparatives: As this survey was created by District #41, the only comparatives are past year's scores.

 

Trending: Four years of data are available to determine a trend line.

 

Data Fields necessary/main source of entry: Paper survey completed and mailed back to Superintendent's office. Manual entry of responses is completed by Superintendent?s secretary. Secretary compiles results and submits to Superintendent.

COMMUNITY SURVEY

Detailed Definition

 

Priority: To have the Rock Island/Milan community feel they have high quality schools.

 

Indicators: Community Survey, administered by Personal Marketing Research, Inc (PMR) for Renaissance Rock Island.

 

Type of Report: Bar graph (1for "Excellence," response, 1 for "Good")

 

Report Frequency: Tri-annually

 

Responsible for metric: Renaissance Rock Island/Superintendent and Superintendent"s Secretary

 

Distribution: Cabinet, Principals and Board of Education, Parent groups, Community

 

When: Given each spring, every third year (2002, 2005, 2008). Results will be received by October, every third year.

 

Determination of survey: Renaissance Rock Island contracted PMR to conduct the survey to a random sample of residents and non-residents of the City of Rock Island. The sample study is comprised of 800 respondents, 400 residents, 400 non-residents. The survey is conducted by phone.

 

Determination of survey questions: Renaissance Rock Island developed the questions with input from the superintendent for some of the questions specific to Rock Island Public Schools. The question being utilized for this metrics is:

"Rate the quality of Rock Island Schools"

Choices for answering are: Excellent, Good, Average, Fair or Poor.

 

Determination of baseline score, current score and goal:

While we will keep and report specific data on each of the choices for answering (Excellent, Good, Average, Fair or Poor), the score reported in the scorecard is the percentage of respondents who rate the schools as Excellent or Good (sum of).

 

Comparatives: As this survey was created by Renaissance Rock Island, the only comparatives are past year's scores (as of this time).

 

Trending: Two years of data are available to determine a limited trend line (years 2002 and 2005). After determining average scores for two surveys, trends were examined and analyzed to determine future goals. These goals were then shared with cabinet and leadership team reps, with adjustments being made, as needed. Each year the survey is given, scores/trends will be examined to determine if adjustments need to be made.

 

Data Fields necessary/main source of entry: Summary of report from Renaissance Rock Island contracts/PMR to district superintendent (page 12 of report).

 

STAFF ATTENDANCE

Detailed Definition

 

Priority: To have a high quality and diverse workforce

 

Indicators: Number of days of certified staff absence by month

 

Type of report: Reports: Bar/Line graph

 

Report frequency: Annual

 

Responsible for metric: Technology Department to build data cube and run reports

 

Distribution: Cabinet, Principals and Board of Education

 

When: One week after end of year

 

Determination of population for calculation:

• Staff will be determined based on primary job records on APECS Human Resource System.
• Building will be determined based on Location on APECS Human Resource System.
• Job Class will be determined from APECS Human Resource System
• Teacher: GT, HM, TT
• Administration: A1, A2, A3

 

Determination of used leave:

• Used codes on PAT screen of APECS Human Resource System
• Used sick leave
• Used personal business leave
• Used critical illness leave
• Used bereavement leave
• Absence without pay

 

Comparatives: None

 

Trending: Monthly with prior year shown

 

Data Fields necessary/main source of entry:

• Primary job record. Human Resources.
• Length of contract. Human Resources
• Use of leave. Human Resources.
• Job class. Human Resources.
• Location. Human Resources.

 

HIGHLY QUALIFIED

Detailed Definition

 

Priority: To have a high quality and diverse workforce

 

Indicators: Percent of staff that are highly qualified

 

Type of report: Reports: Bar/Line graph

 

Report frequency: Annual

 

Responsible for metric: Technology Department to build data cube and run reports

 

Distribution: Cabinet, Principals and Board of Education

 

When: Annually prior to the beginning of the school year

 

Determination of population for calculation:

 

• Highly Qualified will be determined based on ISBE data system
• Job Class will be determined from APECS Human Resource System

 

Comparatives: None

 

Trending: No prior data available

 

 

DIVERSITY IN ALL STAFF

Detailed Definition

 

Priority: To employ a diverse workforce in both certified and non-certified staff

 

Indicators: Percentage of gender and ethnic diversity in all staff

 

Type of report: Bar/Line graph

Report Frequency: Annually

 

Responsible for Metric: Technology Dept. to build data cube and run reports

 

Distribution: Cabinet, Principals, Board of Education

 

When: Annually prior to the beginning of the school year

 

Determination of population for calculation:

 

• Staff will be determined on primary job records with a "B" as active on APECS Human Resource System
• Job Class will be determined from APECS Human Resource System
• Sum of all minorities need ethnic codes for minorities divided by total staff (active B records with a primary job)

 

Comparatives: None

 

Trending: Annually (3 years)

 

Data Fields necessary: Ethnicity – Human Resources

DIVERSITY IN CERTIFIED STAFF

Detailed Definition

 

Priority: To employ a diverse certified staff

 

Indicators: Percentage of ethnic diversity in certified staff

 

Type of report: Bar/Line graph

Report Frequency: Annually

 

Responsible for Metric: Technology Dept. to build data cube and run reports

 

Distribution: Cabinet, Principals, Board of Education

 

When: Annually prior to the beginning of the school year

 

Determination of population for calculation:

 

• Certified staff will be determined on primary job records on APECS Human Resource System
  • TT – teachers
  • HM – Horace Mann teachers
  • A1 – 12 month administrators
  • A2 – 11 month administrators
  • A3 – 10 month administrators
• Active employees will be those with "B" records
• Sum of all minorities need ethnic codes for minorities divided by total staff (active B records with a primary job)

 

Comparatives: None

 

Trending: Annually (3 years)

 

Data Fields necessary: Ethnicity – Human Resources